Privacy Notice

This privacy notice relates to the personal data processed by the Office of Gillian Keegan, Member of Parliament for Chichester, in relation to casework and policy queries.

Who is the Data Controller?

The Data Controller is Gillian Keegan, Member of Parliament for Chichester.

What does the Office do?

The Office discharges the duties and functions of an elected Member of Parliament. For this work, we respond to constituency casework and policy queries and must process personal data of constituents.

How do we process data?

This Office processes constituents’ data under the lawful basis of public task. In instances where this lawful basis is not sufficient and explicit consent is required, a member of the Office will get in contact to establish your consent.

We will ensure that the information will collect and use is appropriate for this purpose.

Will we share your data with anyone else?

If you have contacted Gillian Keegan MP regarding a personal or policy issue, we may pass your personal data on to a third-party, such as local authorities, government agencies, health trusts etc, in order to complete your query. The third-party organisations are obliged to keep your data secure and to only use this information for the basis which they were originally intended. The third-party organisations must dispose of the data in line with our procedures when they no longer need to fulfil this service.

For how long will you keep my personal data?

Unless specifically requested by you, our Office will keep personal data for as long as I am the Member of Parliament for Chichester. Casework and policy queries may be revisited to provide representation and service to constituents and when we continue to receive correspondence.

What rights do I have to my personal data?

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

• Right of access – you have the right to request a copy of the information that we hold about you.

• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

• Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

• Right of portability – you have the right to have the data we hold about you transferred to another organisation.

• Right to object – you have the right to object to certain types of processing, such as direct marketing.
• Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
• Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.

How can I contact somebody about my privacy?
You can get in touch with the Office of Gillian Keegan MP by:

  • Writing a letter to Gillian Keegan MP, House of Commons, London, SW1A 0AA.
  • Writing an email to Gillian Keegan MP: gillian.keegan.mp@parliament.uk
  • Or by phoning the Office on 020 7219 1193

Please note that when you contact the office about any personal data we hold, we will ask for identification.